Encompass
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Privacy Policy

Effective Date: July 20, 2026

Last Updated: July 20, 2026

This Privacy Policy outlines how Encompass Labs ("we," "our," or "us") collects, uses, discloses, and safeguards information gathered through our public website (encompasslabs.org) and marketing channels. A comprehensive enterprise platform privacy policy is maintained separately for credentialed users within the secure Encompass application.

1. Overview and Commitment to Privacy

Encompass Labs is committed to protecting the data and privacy of our visitors, partners, and stakeholders. We design our digital presence with security at its foundation, restricting data collection strictly to information required to facilitate professional communication, support federal technology scouting discovery, and optimize our public web experience.

2. Information We Collect

We collect information through two primary mechanisms: voluntary user submissions and automated tracking technologies.

A. Information You Voluntarily Provide

When you interact with our website, request a platform demonstration, or submit an inquiry through our contact portals, we may collect professional identifiers including:

  • Contact Data: Full name, professional email address, and telephone number.
  • Organizational Data: Institutional or agency affiliation (e.g., Department of Defense component, university tech transfer office, non-traditional defense contractor), job title, and the nature of your inquiry.

B. Automatically Collected Data

To maintain the security, stability, and performance of our public website, we automatically collect certain technical telemetry via standard web logs and cookies:

  • Device and Browser Identifiers: IP addresses, operating system types, browser configurations, and language settings.
  • Usage Data: Uniform Resource Locators (URLs) visited, clickstream data, time spent on specific pages, and diagnostic referral paths.

3. How We Use Your Information

Encompass Labs processes the information collected through our public website based on legitimate business interests, including:

  • Inquiry Fulfillment: Processing and responding to "Partner With Us," career, or demo requests.
  • Ecosystem Communication: Delivering programmatic updates, newsletters, and briefing materials regarding federal innovation priorities to consented subscribers.
  • Website Optimization: Analyzing traffic patterns and user behavior to improve site speed, navigation, and content relevance.
  • Security Monitoring: Detecting, preventing, and mitigating potential cyber threats, unauthorized site access, or fraudulent activity.

4. Information Sharing and Third-Party Disclosures

Encompass Labs does not sell, lease, or trade personal data or website usage telemetry to third parties or commercial brokers.

We may disclose website data only under the following strictly defined conditions:

  • Authorized Service Providers: We may utilize trusted third-party cloud infrastructure and web analytics providers (e.g., US-hosted analytics platforms) to maintain our site. These vendors are bound by strict confidentiality agreements and are prohibited from using your data for independent purposes.
  • Legal and Regulatory Compliance: We may disclose information if required by federal law, court order, or official mandate, or when deemed necessary to protect the national security interests of the United States.

5. Enterprise & Federal Platform Data Governance

This privacy framework governs the public-facing marketing website only. The Encompass R&D Intelligence Platform (App) handles data under a distinct, rigorous security architecture tailored for federal workflows:

  • Zero-Data Leakage AI: Proprietary customer portfolios, unclassified research tracking data, and active search queries are structurally isolated. They are never ingested into or used to train public or commercial large language models (LLMs).
  • Sovereignty Controls: Platform application databases and computing nodes are hosted on isolated US-based cloud instances. Infrastructure management and administrative access are strictly confined to verified U.S. Persons.

6. Cookies and Tracking Technologies

Our website utilizes essential and performance-focused cookies to enhance your browsing experience. You can configure your browser settings to reject cookies or alert you when a cookie is being placed. Please note that disabling certain cookies may impact the functionality or layout of specific website components.

7. Data Security and Retention

We implement industry-standard administrative, physical, and technical access controls designed to secure public website data against unauthorized alteration, disclosure, or destruction. We retain information collected via this website only for as long as necessary to fulfill the specific operational objectives outlined in Section 3, or to comply with applicable federal record retention policies.

8. International Traffic in Arms Regulations (ITAR) & Export Controls

Encompass Labs monitors its technology mapping capabilities in strict compliance with U.S. export control regulations, including the International Traffic in Arms Regulations (ITAR) and the Export Administration Regulations (EAR). No export-controlled technical data is hosted, accepted, or processed via this public-facing website.

9. Contact Us

For questions regarding this public privacy statement, data rectification, or to request access to the Encompass Platform Security Documentation, please contact our security and compliance lead:

Encompass Labs Security & Compliance

Email: contact@encompasslabs.org